, Pakistan

Job Family Group:

Contracting and Procurement

Worker Type:

Regular

Posting Start Date:

August 8, 2024

Business unit:

Projects and Technology

Experience Level:

Experienced Professionals

Job Description:

Position Purpose

The Contracting and Procurement (CP) function is responsible for all third party (non-hydrocarbon) spend. The CP Specialist is an important frontline role responsible for leading and managing all contracting & procurement activities (Operational and Tactical contracts) for Downstream Business and functions in Pakistan.

The incumbent will be responsible for Managing Contract Strategy, Tactics and Contract Management activities for in Shell Pakistan Limited (SPL) primarily across various spend categories.

Accountabilities

This role is responsible for the E2E contracting & procurement activities, as required by the Category Management and Contracting Process (CMCP). The CP Specialist will be Accountable for the effective identification and delivery of Third Party Spend Savings & Value Improvement (VI) against target through category based innovative /creative commercial solutions, strong Business Partnering and effective stakeholder management. The CP Specialist is expected to Lead and Drive the CP Transformation agenda for Pakistan, especially focusing on speed and simplification opportunities. He/ She needs to ensure Requisition to Pay (Payment on time, Non-Compliant PO, PO Automation) as well as HSSE and Ethics & Compliance (E&C) compliance targets are met.

Key Elements of the role includes

• Efficient processing of material/service requisitions into accurate Purchase Orders as well as the sourcing.
• Consolidate existing contracts and channel future demand into existing agreements as applicable.
• Manage and execute materials and/or services buying activities in support of the business.
• Develop tenders/bids and negotiate contracts in line with the Shell Model Contracts Library and working with Shell Legal as necessary.
• Liaise with stakeholders to ensure their requirements (requisitions) are fulfilled in a timely, efficient and accurate manner.
• Maximize value from Strategic and Tactical Contracts and implement Framework Agreements and Category contracts.
• Source and manage the end to end purchase order process including accurate, timely PO's, resolution of vendor issues, accurate delivery of materials and competitive sourcing of material/services when required.
• Ensure the RtP process is understood and followed in the business lines and take relevant actions for improvement. 
• Be an active part of the Contract Management Team for Strategic and Tactical contracts and ensure that the Post Award Contract Management process is driven by the business.
• Actively manage Strategic & Tactical Contracts through Pose Award Contract Management and having commercial discussions with contractors
• Actively look for and explore avenues for cash preservation within the portfolio.
• Secure position as a subject matter expert the categories being manged.
• Ensure that allocated Capex / Opex projects are completed within the stipulated timeframe and within company allocated costs.

Dimensions

The CP Specialist will be responsible for specific COB/Function as primary responsibility however given Pakistan is an integrated market, there can be projects/tasks assigned from other COB/Function based on the business need.

The CP Specialist will have no direct reports but is expected to work closely as a team with CP Lead and RTP Analyst for the particular class of business.

The CP Specialist will have a large number of interfaces with key internal stakeholders including regional and global Category Management Teams as well as Business Functional teams.

Job Responsibilities: 

Value 

Develop commercially competitive project sourcing strategies and tactics that meet the Business demand while considering potential implementation of Global Strategies at local/regional level. 
Conduct tenders, evaluate bids & drive negotiations in line with the sourcing strategies. 
Some key specific areas include; Facilitating the contract holders and partnering with business in conducting Contract Performance Reviews of operational contracts, Identifying potential saving areas in contract commercial terms. Carrying out benchmarking if necessary. Identify, develop & implement contract improvement opportunities.

 
HSSE 
Ensure Contracting Strategy supports Safety Aspiration through implementation of robust Contractor Safety Management practices and alignment to Shell’s personal and process safety goals. 

Business Interface

Proactively identify & understand commercial/procurement needs from internal stakeholders. This may involve constructively challenging the Business Demand &/or Procurement Practices in order to drive value and efficiency for the organization.

 
Supplier Interface

Manage Supplier Relationship effectively and collaboratively drive continuous performance 
improvement via relevant contract key metrics (Eg: Health & Safety, Operations, Cost, Capex). This would involve constructively challenging the Suppliers in terms of the contract delivery and performance as well. 

CP Interface 

Ensure strong connect across the wider CP Organization to ensure continuous cross sharing and leveraging of best practices.

 
Process and Technology

Ensure application of the end to end process, using commercial judgement, common sense and a simplification mind-set, understanding the difference between non-negotiable compliance elements (Safety, E&C, Code of Conduct, Law) and CP operating practices, while always keeping enterprise business value in focus. Also ensure maximum usage of Ariba and other technological tools as and when introduced to the CP community.

Assurance
Provide end to end assurance and evidence that the CMCP has been followed and evidences are available in Ariba.

Requirements

5 years of relevant experience in similar positions. O&G industry experience or Candidate with CIPS certification will be preferred. Females are encouraged to apply.

Following table provides the required proficiency level for applicable Competencies of this role

Competences

Proficiency Level

01. BUSINESS PARTNERING: S

02. ANALYSE MARKETS AND COST MODELS: S

03. END-TO-END CATEGORY SOURCING STRATEGIES: K

04. SUPPLIER MANAGEMENT: K

05. DEAL MAKING AND NEGOTIATION: S

06. POST AWARD CONTRACT MANAGEMENT: K

07. PROCESS, SYSTEMS, INFORMATION AND DATA MANAGEMENT: K

Education
Masters/Bachelors in Business/Supply chain management/Finance/Engineering.

Special Challenges: This is a critical role which requires someone who is able to manage multiple senior stakeholders with different interests, motivators and goals without comprising delivery of both Business and CP objectives. We are also looking for someone who is able to demonstrate strong commerciality and ability to think strategically across business lines to capture the Enterprise-wide value. Also, the right candidate would be someone who is constantly looking for new value opportunities, bold and ready to embrace change when the occasion calls for it.

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